The computer used by the laboratory to transmit and receive data to IQAP must have the following:

1. Microsoft® Windows® operating system

• Microsoft® Windows 98 or higher is required. The instrument computer cannot be used for eIQAP transmissions.

2. Microsoft® Internet Explorer

• Internet Explorer requires software version 5.5 of higher. The Software version can be checked by the following sequence: Internet Explorer > Help > About Internet Explorer

3. High speed internet connection

• A high speed internet connection is recommended. Dial-up modems may be too slow for transmission of data and/or reports

4. Adobe® Acrobat® Reader software

• Acrobat Reader is required to open and view reports. Acrobat Reader can be downloaded (free-of-charge) from the Reports page or the Resources page of the eIQAP program, or directly from: http://www.adobe.com

5. Sun Microsystems Java software

• Java software is required to run the applet necessary to extract data from diskettes. Java software is required for disk-based uploading only (LH Series, GENS, HmX, MAXM, ONYX, MD Series, AcT 5diff CP, and AcT 5diff AL). Java software is not required to manually enter control or linearity data. Java software can be downloaded (free-of-charge) from the Upload File page of the eIQAP program or directly from: http://www.java.com.

Enrollment for initial user

If you are the first person in your laboratory to enroll in eIQAP, or you are the only person who will be enrolling, follow the directions on this page.

1. Please have your Username, Password, IQAP Participant Number, and Passcode ready before starting.

• The IQAP Participant Number and Passcode are provided by the IQAP department. You must have both numbers to continue. If you do not have both numbers, contact the IQAP department at: iqapenrollment@coulter.com

2. Directly access the Beckman Coulter eIQAP website at: http://www.beckman.com/eiqap

3. Select Login. Enter your Username and Password. Select Submit.

• If you forgot your Password, select I forgot my password. You will be instructed to enter and submit your email address. In return you will receive an email with a reminder.

4. Select Enroll Me. Enter your laboratory 5-digit IQAP Participant Number and the Passcode sent to you by the IQAP department. Select Submit.

• Successful enrollment will result in a Thank you for enrolling… acknowledgement message

5. Select Logout.

• Logout is required before any further action can be taken as it acknowledges the eIQAP enrollment. You may login again immediately

6. There are two levels of users in eIQAP – ADMINISTRATOR and USER. You are now enrolled as an ADMINISTRATOR.

• Once you are enrolled, you may login to eIQAP from any computer using only your Username and Password. As and Administrator, your functions include:

• Access to all data entry and retrieval functions within eIQAP
• Adding additional instruments to eIQAP, making address changes, and changing serial numbers
• The ability to allow access to additional users

Enrollment for additional users or enrollment in multiple institutions

If someone in your laboratory has already enrolled in eIQAP, follow the directions in this section. There is no limit to the number of additional users to enroll in eIQAP.

1. Please have your Username, Password, and IQAP Participant Number ready before starting.

2. Directly access the Beckman Coulter eIQAP website at: http://www.beckman.com/eiqap

3. Select Login. Enter your Username and Password. Select Submit.

• If you forgot your Password, select I forgot my password. You will be instructed to enter and submit your email address. In return you will receive an email with a reminder.

4. Select Enroll Me. Enter your laboratory 5-digit IQAP Participant Number. Do not enter the Passcode. Select Submit.

• Entering a Passcode as an additional user will result in an enrollment rejection message. Successful enrollment will result in a Thank you for enrolling… acknowledgement message

5. Select Logout.

• Logout is required before any further action can be taken as it acknowledges the eIQAP enrollment.

6. There are three levels of users in eIQAP – NEW, USER and ADMINISTRATOR. You are currently classified as NEW and have no access to any eIQAP function. Notify your laboratory ADMINISTRATOR to change your status from NEW to either USER or ADMINISTRATOR. There is no limit to the number of individuals that can be classified as USER or ADMINISTRATOR.

• Once you are enrolled, you may login to eIQAP from any computer using only your Username and Password.

USER functions include:
• Access to all data entry and report retrieval functions within eIQAP

ADMINISTRATOR functions include:
• Access to all data entry and report retrieval functions within eIQAP
• Adding additional instruments to eIQAP, making address changes, and changing serial numbers
• The ability to allow access to additional users

Once you have registered within the Beckman Coulter website and enrolled in eIQAP, you may access eIQAP from any computer. The Login page allows for the entry of your Username and Password. Functions of the Login page include:

eIQAP Access

• Enter Username and Password. Select Submit. The cursor must be placed in the space for the Username and Password before entering.

Links and Maintenance

The following links are outside the eIQAP program. When complete, close the windows to return to eIQAP.

• If you are not registered, you may select I am a new user and want to register to link to the registration page.
• If you are registered and have forgotten your password, you may select I forgot my password. You will be instructed to enter your email address and Submit. You will receive a return email with a reminder of your password.
• If you would like to update your eIQAP profile, you may select I need to update my profile. You will be instructed to enter your Username and Password and Submit.
• If you need assistance, select Help to display this page. The page may be printed by selecting the printer icon.

If you are enrolled in eIQAP for multiple institutions, the list of institutions will be displayed after a successful login. Select Go in the Select Institution column to access the appropriate institution.

The information contained on the My IQAP page reflects the information entered at registration and enrollment and the instruments in your institution currently selected by the administrator for display.

Role

• If you are the first in your laboratory to enroll, the Role will be identified as administrator. If you have enrolled as an additional user of eIQAP, the Role will be identified as either user or administrator as defined by your laboratory administrator.

Instrument Information

• The IQAP ID, Serial Number, and Instrument Type are listed for each instrument chosen by the administrator on the Preferences page. A check þ appears in the Access column for any instrument you have been granted permission to access from the administrator.
• If the role, instrument information, or Access information is incorrect, the administrator can update the information on the Administration page.

Default Page

• The My IQAP page is the default page that will appear when you login. You may change the default page by using the Select your Default Page drop-down box, followed by selecting Update.

Links and Maintenance

• If you are enrolled in eIQAP for multiple institutions, select Change Institution to switch to another institution.

The following link is outside the eIQAP program. When complete, close the windows to return to eIQAP.

• If you would like to update your eIQAP profile, you may select I need to update my profile. You will be instructed to enter your Username and Password and Submit.

If you need assistance, select Help to display this page. The page may be printed by selecting the printer icon.

The Preferences page will display all instruments in your laboratory that are authorized to access. Functions on the Preferences page include:

Display Instruments

• You may select the instruments for display by checking the box þ in the Display Instrument column next to the appropriate instruments. Follow by selecting Submit. If the box is not checked, the instruments will not be displayed on any eIQAP page.

Email Alerts

• If you would like to have an email alert when IQAP reports are ready, check the box þ in the Report Alerts column next to the appropriate instruments. Follow by selecting Submit. If the box is not checked, no email alerts will be sent.

SI Units

• You may select the appropriate SI units in the Units column drop-down box. The selection includes US, SI1, SI2, SI3, SI4, and Japan. Follow by selecting Submit.

Reagent System

• Select the reagent system being used on your instrument by using the drop-down box in the Reagent column. Only reagents compatible with the instrument will be listed. Follow by selecting Submit.
• You must select a reagent system to enter and submit Lin-C linearity control data.

Links and Maintenance

• If you are enrolled in eIQAP for multiple institutions, select Change Institution to switch to another institution.

If you need assistance, select Help to display this page. The page may be printed by selecting the printer icon.

The first person in a laboratory to enroll in eIQAP, or those assigned as administrator have access to the Administration page. This page provides the following administrator functions.

Assign Role to New User

• The role of a new enrollee will be listed as “New” and requires approval by the administrator for access. By selecting Assign in the Role and Access column, new enrollees can be assigned the role of user or administrator by using the drop-down box.

Assign Instrument Access

• Instrument access is accomplished by checking the box þ in the Access column next to the appropriate instruments. Follow by selecting Submit. An administrator can change access for a new enrollee or a user, but not for another administrator.

Reassign Roles

• All current users and administrators are listed. The Role of each can be changed by selecting Assign. Change the Role by using the drop-down box and selecting user or administrator.

Remove User

• To remove a user or administator, denying them access to the institution. To regain access, the user may re-enroll in eIQAP with the same Username and Password.

Creating a New Administrator

• If the only administrator enrolled in an institution’s eIQAP is no longer available, a new administrator will need to be created.
• If the new administrator is not registered or enrolled in eIQAP, access the Beckman Coulter eIQAP website directly at: http://www.beckman.com/eiqap. If the new administrator is already enrolled in eIQAP as a user, go directly to Step 3.
• Access Help. Print and follow the instructions for Registration to the Beckman Coulter Website and Enrolling in eIQAP [ enrollment for additional users].
• Contact IQAP by email at iqap.reports@coulter.com to request Administrator access. IQAP will allow access to the new administrator and return an email notification that access has been allowed.
• After email notification by IQAP, login to eIQAP and select Administration. Select Assign next to the “old” administrator.
• Select Remove to remove the old administator. A confirmation message will be displayed. Select Yes to confirm.

Links and Maintenance

If you are enrolled in eIQAP for multiple institutions, select Change Institution to switch to another institution.

Select Add Instrument to add an instrument to eIQAP. Select the instrument from the drop-down box, enter the serial number, and select Submit.

Select Update Institution Details to update the name, address, or phone number of the laboratory. Enter the updated information and select Submit.

Select Update Instrument Serial Number to change the serial number of your enrolled instrument. Select the appropriate IQAP ID from the drop down box, enter the New Serial Number, and select Submit.

If you need assistance, select Help to display this page. The page may be printed by selecting the printer icon.

Control data from a diskette (LH 750, LH 500, GENS, STKS, MAXM, HmX, ONYX, MD, AcT 5diff CP, and AcT 5diff AL) is entered at the Upload File page.

Software Requirement

• Java software is required to upload the data from a diskette to the website as defined in the Computer Requirements. In the column Prepare Files, you should see an icon labeled Get Files. If the icon is not present, download the Java software by selecting click here in the forward message.
• Click here will link you directly to java.com. Select Java Software Download at the top of the page. Select Begin Download and follow prompts on the screen.

Security Warning Message

When entering the Upload File page, a Warning-Security message - Do you want to trust the signed applet distributed by ”Beckman Coulter Inc,”? will appear. You have three options to choose:

• If you choose Yes, you will be allowed to upload the data from the diskette, but will receive this message every time you enter this page.
• If you choose No, you will not be able to upload the data from the diskette. You may enter the data manually from the Control Data Entry page.
• If you choose Always, you will be allowed to upload the data from the diskette and the message will not appear again.

Collecting Data from the Instrument

• Refer to your instrument manual or on-line help for direction in downloading data from the instrument to a diskette.
• The IQAP ID and instrument serial number on the diskette will be verified prior to the data upload to the eIQAP program. Please ensure the correct IQAP ID and instrument serial number are entered into your instrument Workstation before downloading the data to a diskette.
• The shift number will determine how many reports are generated for the submitted data. The numbers 0 and 1 will generate one report for each lot number, the number 2 will generate two reports, and the number 3 will generate three reports. Please ensure the correct shift number is entered into your instrument Workstation before downloading the data to diskette.

Data Upload to the IQAP Program

• To upload data from the diskette, place the data diskette into Drive A: Select Get Files in the column next to the appropriate instrument.
• After the files have been prepared, select Browse and select the appropriate drive that contains the diskette (Typically Drive A:)
• Select the IQAPUPLOAD file, followed by selecting Open.
• Select Upload. An Upload successful message will be displayed if the process was successful. If the upload was not successful, an Upload File Message will be displayed.

Upload Messages

 

Message	Interpretation
Upload successful	The files have been successfully uploaded.
ID on diskette doesn’t match instrument’s ID	The IQAP ID on the diskette, obtained from the instrument setup, does not match the IQAP ID displayed for the selected instrument. Ensure the data on the diskette is from the selected instrument. Ensure the IQAP ID is entered correctly in the instrument setup.
Not matching serial number on diskette	The diskette serial number, obtained from the instrument setup, does not match the serial number displayed for the selected instrument. Ensure the data is from the selected instrument. Ensure the serial number is entered correctly in the instrument setup. Ensure there are no spaces or symbols within the serial number
Drive not ready or unreadable diskette	The drive cannot access or read the diskette. Ensure the diskette is inserted into drive A. Repeat download and upload process with a new diskette. Ensure diskette drive is functional.
Windows temporary folder missing	The Windows operating system temporary folder is missing.
Invalid data collection software	Coulter STKS, MAXM, or HMX data was collected with an unacceptable software version. Reconfigure diskette at the Resources page. Repeat download and upload process with newly configured diskette
Not an IQAP diskette or incomplete download	Diskette is not configured as an IQAP diskette. Ensure diskette is from IQAP download. Ensure instrument provided a successful download message. Repeat download and upload process with a new diskette.
Incomplete control data file	The diskette does not contain a complete control file. Ensure instrument provided a successful download message. Repeat download and upload process with anew diskette.
Failed to upload IQAP files	An interruption occurred during the transfer of data through the internet. Repeat upload process at a later time using the same diskette.
Insufficient privilege to access file system	Data on the diskette cannot be accessed as the applet certificate that is required to upload the IQAP files from a diskette was not accepted. Logout of eIQAP and out of the Beckman Coulter website. Re-enter eIQAP and accept the certificate at the Upload Files page by selecting either Yes or Always. If unable to accept the certificate, enter data manually.
Drive write protected	Data on the diskette cannot be accessed as the diskette is write protected. Ensure the window in the lower left corner of the diskette is closed.
Couldn’t create files in the floppy, please check it’s writable and has xxxx bytes or more free in the floppy	The diskette does not have sufficient space to create the IQAPUPLOAD file. Repeat download and upload process with a new diskette.
Corrupted IQAP file on MAXM, STKS, or HmX diskette	The file has been corrupted. Repeat download and upload process with a new diskette.

 

Links and Maintenance

• If you are enrolled in eIQAP for multiple institutions, select Change Institution to switch to another institution.
• Click here will link you directly to java.com. Select Java Software Download at the top of the page. Select Begin Download and follow prompts on the screen.

If you need assistance, select Help to display this page. The page may be printed by selecting the printer icon.

The Control Data Entry page allows for manual entry of your control data. Data can be entered for each day or at the end of the control cycle as summary data. The Control Data Entry page allows for entering new control data, updating existing control data, submitting control data, and reviewing the control data that was submitted.

Entering New Control Data

1. If you are entering new control data, select New next to the appropriate instrument in the New Submission column.
2. Enter shift number, control type and level, control lot number, reagents being used on the instrument, and the appropriate SI Units.
3. The shift options are 0, 1, 2, and 3. The number 0 indicates that all shifts will be included on one report.
4. Select from the SI Units available, US, SI1, SI2, SI3, SI4, and Japan
5. Select the submission type (Summary or Daily) from the radio button. Follow by selecting Continue.
6. A Summary submission includes only the Mean, 2SD, and Count of each parameter. Summary data should only be entered at the end of the control cycle. A Daily submission requires control data for each day.
7. If entering Summary data, enter the Start Date and End Date of the control. If entering Daily data, enter the run date.
8. If using 4C-ES control, ensure that the Start Date and End Date do not exceed the Pool End Dates on the assay sheet.
9. If you have selected Summary, enter the mean value and 2SD value for each parameter. Enter the number of controls runs in the Count column. If you have selected Daily, enter the daily value for each parameter. Save entries by selecting Save. If entering more than one day for Daily data, select New to add a new entry page.
10. If control data is ready for submission, select Select Submission.
11. Next to the appropriate control, select Submit in the Request Report column to submit the data to IQAP.

Updating Existing Control Data

1. If you are updating data entry, select Display next to the appropriate instrument in the In Process Control Data column.
2. Select Update next to the appropriate file in the Update Control Data column to continue entering control data.
3. Select Delete next to the appropriate file in the Remove Control Data column to delete data already entered.
4. After updating or entering information, Select Save.
5. If control data is ready for submission, or to exit data entry, select Select Submission.

Submitting the Data (Requesting a Report)

1. Navigate to the In-Process Control Data list for the desired instrument.
2. Select Submit on the Request Report column to submit the selected control data to IQAP.

Viewing Control Data

1. Select Display next to the appropriate file in the Submitted Control File column to display a report of the data already submitted. This report can be printed by selecting the printer icon or saved to your computer by selecting the diskette icon. This is not the IQAP report.
2. To display a report of data entered, but not submitted, select Display next to the appropriate file in the Control Data column.

Links and Maintenance

• If you are enrolled in eIQAP for multiple institutions, select Change Institution to switch to another institution.
• If you wish to choose another instrument, select Select Instrument.
• You may switch to any page within Control Data Entry by selecting Submitted Data, New Submission, or In-process Data.

If you need assistance, select Help to display this page. The page may be printed by selecting the printer icon.

If you are enrolled as an administrator, the Reports page will display all instruments in your laboratory that are enrolled in IQAP and have been selected for display on the Preferences page. Functions on the Reports page include:

View Reports

1. To view a report, select Display in the Reports column next to the appropriate instrument.
2. All reports for the selected instrument will be displayed with the Report ID, Product or Control Type, Shift, Control Start Date, Control End Date, and Lot Numbers for each appropriate level. Columns be can be sorted by selecting the header name.
3. Select Display in the Reports column to display the appropriate report. Reports are opened using Acrobat Reader, which can be downloaded from this page.
4. Reports can be viewed from the computer, printed by selecting the printer icon, and/or saved to a computer drive by selecting the diskette icon. Reports are available on the website for up to one year.

Update Reports

1. Select Update in the Statistics column to resubmit the control data. This option is used to resubmit data in order to compare to more laboratories. Only reports that are identified as Current in the Status column can be resubmitted. The updated reports are posted as Superseded in the Status column.
2. The Status column indicates the following:
3. Current: Reports with current control dating. Can be resubmitted for 45 days after expiration of controls.
4. Superseded: A previously current report that has been resubmitted.
5. Void: A report that has been deleted.
6. Historical: An archived report, not able to be resubmitted.

Links and Maintenance

• If you are enrolled in eIQAP for multiple institutions, select Change Institution to switch to another institution.
• If you have more than one instrument enrolled in eIQAP, select Select Instrument to switch to another instrument.
• Acrobat Reader for opening reports.

If you need assistance, select Help to display this page. The page may be printed by selecting the printer icon.

The Resources page provides IQAP documentation, a function to create a data collection diskette for the Coulter ® STKS™, MAXM™, and HmX hematology analyzers, and links to free software downloads. Functions of the Resources page include:

IQAP Documents

• IQAP Manual for Coulter ® 5C ® and 4C ® Plus Controls (48 pages)
• IQAP Manual for Extended Stability Controls (50 pages)
• Data Download Instructions for the Coulter STKS, MAXM, and HmX hematology analyzers (4 pages).
• All documents are opened through Acrobat Reader. Documents can be printed by selecting the printer icon or by the following sequence: File > Print > OK

Create a Data Collection Diskette for the Coulter STKS, MAXM, or HmX

• Insert a diskette into drive A:. Note: Any data contained on the diskette will be deleted by this process.
• Select Create Data Collection Diskette for STKS, MAXM, and HmX instruments
• Select Open (or Run) from the File Download message box. Follow prompts on the screen. Process may take 1-2 minutes. Do not remove diskette until process is complete.

Links and Maintenance

• Acrobat Reader for opening reports and IQAP Documentation
• If you are enrolled in eIQAP for multiple institutions, select Change Institution to switch to another institution.

If you need assistance, select Help to display this page. The page may be printed by selecting the printer icon.